McCullers Group is growing, with a robust existing portfolio of multi-use sports and recreation facilities, entertainment venues, and commercial mixed-use development projects under management. We are seeking a qualified candidate to join our team as a Construction Project Administrator (PA) supporting project management/owner’s representative initiatives. 

If you have experience as a PA or in a related construction position and are interested in the role, please submit a copy of your resume and a cover letter outlining your qualifications to cortland@mccullersgroup.com. 

About the Role:

The Project Administrator will focus primarily on project management and owner’s representation for multi-use sports and recreation facilities, entertainment venues, and surrounding commercial mixed-use developments with a key priority to ensure projects are highly organized and remaining both on-schedule and on-budget. The successful candidate will have expertise in the construction industry, driving efficiency and results through successful coordination and administration of projects from preconstruction through close-out.

Office Location: Columbus, OH

Role Type: Full-time

Principle Duties and Responsibilities

• Assist Construction Manager/VP Project Management with planning, scheduling, conducting, and coordinating construction projects nationally.
• Management of Project Management software and information database, ensuring information is entered accurately and timely.
• Assist Construction Manager/VP Project Management in awarding construction projects to general contractors, vendors, consultants, and architects.
• Assist Construction Manager/VP Project Management in defining scope of work and goals for each project, including creating and reporting a preliminary budget and schedule for new construction projects.
• Ensure timely responses and accuracy of approved proposals from architects, engineers, consultants, and vendors.
• Provide constant and accurate communication as it pertains to various construction projects between internal and external stakeholders.
• Independent contact with owners, clients, architects, contractors, vendors, and supplier network.
• Coordination with Construction Manager/VP Project Management to review project schedule, criteria, compliance, quality of work, and punch lists to assure closure of all items.
• Review change orders and invoices for accuracy prior to issuing to Construction Manager/VP Project Management for payment approval.

Additional Duties and Responsibilities

• Assist with coordination of construction management process, assessing the scope of the project through review of surveys and deal documents.
• Identify and assist in the procurement of fixtures, millwork, supplies, and signage as required for new projects.
• Responsible for creating and collaborating with other departments in the home office.
• Maintains business relationships with vendors, consultants, architects, and suppliers.
• Contribute to design and construction goals for each project.
• Properly authorize, store, file, and account for all related construction critical documents in Project Management software systems.
• Utilize best practices, techniques, and integrity throughout the duration of projects.
• Partner with teammates to ensure jobs are on track by utilizing job tracking systems and other available resources.
• Partner with general contractors, architects, and other stakeholders to ensure construction is delivered based on approved design documentation.
• Other duties as assigned by Construction Manager/VP Project Management.

Job Required Knowledge & Skills

• Bachelor’s degree in related field is preferred.
• 5+ years of relevant experience.
• Master level of managing multiple projects simultaneously.
• Act as a link between ownership entities, vendors, contractors, and architects.
• Excellent communication skills (verbal and written).
• Ability to resolve conflicting situations and effective problem-solving skills.
• Proficient in Microsoft Excel, Word, Power Point, and Outlook.
• Proficient in Project Management software like Procore.
• Experience or familiarity with Northspyre project management software is a plus.

Salary & Benefits

• Salary: $65K-75K depending on relevant experience.
• Additional bonus incentives of up to 15% of base salary.
• Paid time off and holidays.
• Sick days as needed (not deducted from PTO).
• 401 (k) matching program.
• Group health insurance available.

McCullers Group is an equal opportunity employer that values diversity. We have a commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.